Privacy Notice
Under GDPR you have the right to understand what the GP surgery holds on you and how we will use your personal information.
- Data Controller: This is your GP Surgery who holds your personal data and decides on how to use the data it holds.
- Principle 1: Legality, Transparency and Fairness: In using your data there may be times when we have to seek your consent to use the data but on other occasions we may need to use your data to comply with our NHS contract, compliance with a legal obligation, to safeguard your vital interest, carry out tasks of public interest or to comply with our official authority. You have a right to understand how your data is used by the surgery in a clear and transparent manner and have the right to access your information free of charge as long as doesn't become excessive. You have the right to request correction of any inaccurate information held on you. Under Data Protection Act (2018) children from age 13 will have the right to consent to their own services ad how the Surgery engages with and provides them care (no need to engage with parent parent or guardian under DPA (2018) but directly with child).
You can also view the Fair Processing attachment above for more information.
- Principle 2: Purpose Limitation: Data collected on you will be limited to what is required for the Surgery to comply with its duty to you and the NHS to deliver healthcare. Your data may be shared with other agencies that work with the GP surgery. These will include the local Out Of Hours Service, 7 Day GP Services, Hospitals, Pharmacies, Community Nurses, Ambulance services and others who may need to be involved in your care. The Surgery may need to share your data for the purpose of medical research. Information shared will be limited to what is required to continue providing on going care. Once in Place a boroughwide IT system allowing safe sharing of information across the health and social care services will ensure safe sharing of your data to enhance the care you receive. In certain circumstances you will have the right to object to your data being shared.
- Principle 3: Minimisation: The data the Surgery holds will be relevant, adequate and limited to what is required foe the Surgery to fulfill its duty.
- Principle 4: Accuracy: Data held will be up to date. Any inaccurate information should be brought to the attention of the Surgery to ensure the inaccuracies are rectified.
- Principle 5: Storage Limitation: Your data will be kept in line with the NHS requirements. The Surgery will retain records from birth to death. Following death the NHS may destroy your records after 10 years.
- Principle 6: Integrity and Confidentiality: The Surgery complies with NHS rules on keeping your data safe and secure. The Surgery IT system that stores your data on EMIS Web and is one of the NHS approved GP computer systems. The Surgery also has internal systems in place to ensure that the premises are secure and staff appropriately trained to comply with confidentiality with regards to your data. When sharing your data with other agencies the Surgery complies with NHS rules on safe transfer of information.
- Principle 7: Accountability: The Surgery has taken the appropriate steps to comply with GDPR. The Surgery has appointed a Data Protection Officer (DPO) to ensure the surgery complies with GDPR legislation and you can contact the DPO by email: jane.hilldpo@nhs.net
For more information please see the Privacy Notice attachment below:
GP Privacy Notice